Position Title: Payroll, Compliance and Benefits Administrator- CA
- Department: Finance/People
- Reports to: Sr. Payroll Manager
- Direct Reports: N/A
- Employment Type: Full-Time, Permanent
- Location: Position is based in GTA and requires 1 day a week in office (Mississauga) and 4 days remote (home office). This may change as the company policy in remote work evolves.
We have a saying at Nando’s and it’s simply this: “Nando’s is not just about the chicken. It’s never been just about the chicken. It’s about the people who make the chicken”, and we are looking for a Payroll, Compliance and Benefits Administrator to join our family. So, if you have fire in your belly, passion in your soul – along with proven ex-PERI-e, Payroll, Benefits and Compliance and you’re looking for an opportunity to join a team that is an entrepreneurial journey of growth – then read on and maybe Nando’s is the right place for you.
OBJECTIVE
The Payroll, Compliance and Benefits Administrator- CA will perform payroll processing functions (60%), tax and benefit compliance (20%), and benefits administration functions (20%). The role provides excellent guest service to both our internal and external client groups.
KEY RESPONSIBILITIES & ACCOUNTABILITIES
Payroll Processing
• Process bi-weekly payroll for approx. 400 hourly corporate employees, including salaried and hourly employees
• Enter new employee information into payroll system, as well as onboarding documentation
• Must have knowledge of and be able to calculate stat and holiday pay
• Assist in process compliance and efficiency creation between all systems involving payroll data
• Perform pre-production audits prior to processing payroll. Review and approve payroll reports, ensuring accuracy and addressing any discrepancies
• Review, analyze and check payroll reports for accuracy and makes necessary adjustments or corrections through preparation of journal entries or other established procedure.
• Recommends or participates in the development of new procedures and policies related to payroll operations utilizing knowledge of Nando’s, provincial and federal policies and regulations
• Coordinate with Business leaders and Human Resources to maintain accurate employee records, including personal information, job classifications, pay rates, and deductions.
• Collaborate with accounting and finance teams to ensure payroll-related financial reporting is accurate and complete.
• Any other tasks as necessary.
Tax and Benefit Compliance
• File and Audit necessary tax and benefits including, but not limited to, WSIB, RRSP, EHT, and EI
• Ensure compliance with federal and provincial payroll regulations, tax laws, and employment standards, including deductions, tax filings and remittances
• Generate and distribute pay statements, T4s, and other required reports for employees and tax authorities.
• Recommends or participates in the development of internal controls regarding tax and benefits
• Process annual compensation changes in payroll and prepare supporting materials as required.
• Monitor visa expiring dates using the system and requesting updated information from the business units;
• Maintain appropriate PTO times updated on the system, auditing accruals in a cadence;
• Track minimum wage changes across the provinces in Canada and manage the updates on the system as well as the stakeholders involved in the process;
• Quarterly Periodically create zero hour reports, acting in partnership with Human Resources to maintain active employees list updated.
• Process terminations in the system, working as gatekeeper for terminations not being approved by Human Resources
• Fill out monthly report with the Worker’s Compensation boards, managing the premium payments
• Provide Service Canada and other Regulatory bodies with information requested around employees payments.
• Provide guidance and support to employees on payroll-related inquiries, including deductions, overtime, and compensation questions.
• Implement and maintain payroll systems, ensuring they are up to date and compliant with any changes in legislation.
• Any other tasks as necessary.
Benefits Support
• Administer Plan level changes and transactions for RRSP & DPSP with Canada Life and Empire Life
• Facilitate participant updates for Medical Aid provider Effortless Admin, as well as RRSP/DPSP plans including onboarding, offboarding, and bi-annual amendments.
• Oversee the administration of employee benefits, ensuring seamless enrollment, eligibility verification, and changes in benefits due to life events (e.g., new hires, terminations, marriages, births, etc.).
• Maintain records and documentation of changes on the system.
• Partner with Human resources regarding benefits-related inquiries, providing guidance on plan options, coverage, claims, and eligibility.
• Provide support during audits related to employee benefits programs, ensuring accuracy and adherence to internal and external policies.
• Any other tasks as necessary.
Education and Experience
• College or university diploma
• PCP certification with Canadian Payroll Association
• 3-5 years’ experience in clerical accounting/payroll processing
• Intermediate knowledge of MS office – Excel, Word
• Knowledge of payroll processing, principles, regulations, and procedures
• Skill in evaluating and analyzing technical payroll activities
• Strong Excel knowledge is a must
WHAT ELSE DO WE THINK YOU NEED TO DO THE JOB:
• Strong verbal and written communication with a passion for partnerships, able to collaborate with Nandocas at all levels, restaurant and franchisees
• ADP Workforce Now knowledge requested
• Flexible, high energy, takes initiative and has a drive for results kind of person with a youthful optimism who embraces diversity
• Produces results while working independently yet also thrives in a team environment
• Excellent time-management and organizational skills that can manage multiple tasks and effectively prioritize in a fast-paced environment
• High attention to detail
• Works well under pressure in deadline-driven environment